DISCOVERY

The discovery phase is the first step in establishing a Project Management Office (PMO) tailored to your organization’s needs. During this phase, we assess your current project management practices, identify pain points and define success metrics. This sets the stage for a successful PMO deployment.

By investing time and effort in the discovery phase, you can achieve the following benefits:

• Ensure the PMO is tailored precisely to your organization’s requirements.
• Proactively address pain points and challenges, minimizing risks during implementation.
• Establish clear expectations and goals for the PMO.
• Create a solid foundation for the successful deployment of the PMO.

PMO SET-UP

The PMO Set-up phase is where we bring the Project Management Office to life. We establish the PMO’s structure, processes, and tools, aligning them with your organization’s needs.

Key activities of this phase will be:

• To design the organizational structure of the PMO, including roles, responsibilities, and reporting lines.
• To implement standardized project management processes and methodologies. This includes the definition of project initiation, planning, execution, monitoring and closure project stages.
• To onboard stakeholders, granting access to the relevant tools and giving the needed training on how to interact with them.

This activity will establish the right project governance and will align stakeholder expectations.

Execution & Continuous ImprovemenT

With the Project Management Office (PMO) now established and processes in place, the Execution & Continuous Improvement phase is where we put our project management strategies into action. This phase involves active project execution and the commitment to continuous enhancement.

These will be the Key Activities conducted during this phase:

• Project Execution: To actively manage the project tasks according to the established PMO processes and methodologies, ensuring that they align with your organization’s objectives and stay on track.

• Change Management: To manage emerging changes requests to project scope, objectives, or resources, ensuring that these changes align with your strategic goals.

• Lessons Learned: To capture lessons learned from each phase and drive improvements for upcoming phases.

Monitoring & Control

During this phase, we focus on overseeing ongoing project operations, ensuring that the Project Management Office (PMO) functions effectively, and addressing any emerging issues promptly.

Key Activities of this phase will be:

• Performance Monitoring: The continuous monitoring of the PMO’s performance, project progress, and adherence to established processes and standards.

• Quality Assurance: Ensure ongoing quality checks are carried out and the project meets predefined quality criteria and brings the expected outcomes.

• Risk Management: To monitor and manage risks that may impact project success. Ensuring prompt risk response.

• Stakeholder Engagement: Maintaining open communication with stakeholders to address concerns, provide updates, and gather feedback.

• Issue Resolution: Swift resolution of issues and challenges that arise during project execution, preventing them from escalating.

Project Closure & Handover To Operations

The Closure and Handover to operations phase marks the conclusion of a project’s journey and the transition to either ongoing operations or project closure. It is a crucial phase that ensures all project deliverables are achieved and the necessary steps are taken to conclude the project effectively.

Key Activities of this phase will be:

• Final Deliverable Verification: The project team verifies that all project deliverables and objectives have been successfully achieved and meet the predefined criteria.

• Stakeholder Approval: Stakeholders, including the project sponsor and key stakeholders, review and formally approve the project’s outcomes and deliverables.

• Documentation and Reporting: Comprehensive documentation of the project’s results and any outstanding issues is prepared for knowledge transfer.

• Resource Release: Project resources, including team members, equipment, and budget allocations, are released and reallocated as necessary.

• Closure Meeting: A formal project closure meeting is held to discuss the project’s achievements, challenges, and lessons learned. Future steps, such as operational handover, are also discussed.

• Operational Transition Planning: If the project is transitioning to ongoing operations, a plan is developed to ensure a seamless handover, including training for operational staff and ongoing support.